How to Ensure the Right Ones are Doing the Right Things
Business processes run most effectively when the right people are doing the right jobs, and the right tools are accomplishing the right tasks.
Maximizing human talent and streamlining implementations makes the most of the strengths and abilities of your workforce – minimizing wasted time and energy.Are the right people and tools in place to capitalize on your workforce assets? Read through our list of examples to make sure you’re not making a mistake that could be causing your business serious efficiency issues.
Are You Making These Errors?
Business process gaps can appear throughout your organization, often stemming from old processes that have been in place throughout various changes and organizational growth.
Here are a few examples we often see:
- When companies change from a manual timecard system to an automated one, editing or updating timecards may still be happening manually. If managers don’t have backend access to each employee’s automated punch card, abnormalities can’t be corrected easily. Making manual, even paper, changes slows down the process and doesn’t take full advantage of manager time and resources. This is an example of the right people not having the right access.
- When employees are hired at your company, how are they entered into your workforce management system? Often, even after implementing a robust system like Kronos, companies still rely on a manual, step-by-step process of adding new users into the system. This not only slows down the hiring process, but also allows for human error. This is an example of not having the right tools doing the right things.
- Too often, even with Kronos tracking time off requested and accruals, companies still use manual processes. When managers are using their time to track these in a spreadsheet, they are duplicating work done automatically by Kronos. This is an example of an inefficiency; time could be spent on more productive tasks that earn revenue for your business.
How Did I Get Here?
There are a number of reasons these efficiencies may arise and linger. Sometimes it’s just a matter of how it’s always been. Change is hard and processes that don’t evolve with new software can grow to be a burden.
Other times, these problems stem from a lack of trust in both the workforce and the systems themselves. If your managers are concerned about maintaining relevancy, they may seek to duplicate work happening automatically.
All these problems can be mitigated through effective change management and thorough training. When your workforce is armed with the knowledge behind the software, they are better prepared to trust the changes and can move on toward more productive workflows.
Discover Your Path to Improvement
At The WFC Group, one of our most popular solutions for our clients is a Needs Assessment. This comprehensive, real-time analysis of your Kronos software provides immediate access to the processes that are working least efficiently. If you sense that there may be gaps in your business processes, we can conduct a Needs Assessment to evaluate your set up.
Once you discover where your inefficiencies lie, our recommendation is that you start with the area that will bring your company the most value. We can help you discover which changes will give you the most for your investment, so you will start seeing changes immediately. Interested in hearing more? Contact us today.